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The BVZS Annual Conference 2024

BVZS Conference call for abstracts!

22nd-24th November 2024
Conference Aston Hotel, Birmingham, B4 7ET

Call for Abstracts

The BVZS Annual Conference is the largest event we host during the year. This year we are thrilled to welcome delegates from the 22nd-24th of November 2024. The conference boasts a wide and diverse range of presentations covering zoo, wildlife and exotic species (NTCAs), suitable for vets, nurses and students.

The BVZS conference will take place at Conference Aston from 22nd-24th November 2024. All delegates will be welcome across all streams. The final program will depend upon abstract on submissions, but it is expected that content will be organised as follows:

·         Zoo health and a parallel nursing focused stream on the Friday (22nd)

·         Wildlife health and a parallel zoo/exotic pets (NTCAs) stream on the Saturday (23rd)

·         Exotic pets (NTCAs) and a parallel student stream on the Sunday (24th)


Submissions of abstracts for the conference are invited on all aspects of exotic pet (non-traditional companion animal), free-ranging wildlife, and zoo animal health, their relevant nursing and related disciplines. This year we plan to continue expanding our conference content submissions based on last year’s overwhelmingly positive feedback, and request content on the following:


·         Original research/ case reports: allocated 15 minutes (12 minutes plus questions).

·         Posters: to be displayed throughout the conference, with designated poster sessions. Please note that posters will need to be available at the venue by first coffee break on the Friday morning and not removed until the Sunday lunchtime.

·         Round table discussions: 30-45 mins discussions on topics to get the room talking with audience participation encouraged

·         Master classes: 30-45min talks on specific topics (across all stress, NTCA, wildlife, zoo, student, nursing) to provide a general overview on a focused topic. Please note there are no practical facilities at the venue so master classes must be theory only.


Abstracts should be submitted following BVZS Guidelines (available here) and as shown below.


Abstracts not correctly formatted will not be accepted.


All abstracts, prior to assessment will be blinded to the assessors.


In support of our Neurodivergent colleagues we ask that all presenters to let us know if they are willing or not to be recorded or allow their slides to be shared with delegates after the conference Via the BVZS website.


Abstracts must be submitted by email no later than Midnight on Friday 14th June 2024. Submissions should be sent to:

Please state talk, poster, round-table or master class in your covering email and if you give permission for presentation slides to be shared and/ or recorded.


The BVZS Meetings Committee will review blinded submitted abstracts, and successful contributors will be informed by 5th July 2024. Those asked to present will be required to submit a short biography by 5th August 2024, as well as registering for the conference by the end of August (a small presenter discount will be given). 

PowerPoint Presentation Guidelines can be found here.

Biography and Abstract Guidelines can be found here.

Examples of a Biography can be found here, and a sample Abstract can be found here.

Poster Presenter Guidelines can be found here.


Gala Dinner information

More details to follow
Conference Aston

We have done our best to find out about the providence and welfare of the meat and fish served at the conference and have seen certification that:

  • The beef and lamb are from Agriculture and Horticulture Development Board standard herds/flocks
  • All meat (including chicken) is processed to Red Tractor standards (including stunning)
  • Fish conforms to to MSC Chain of Custody Standards
  • Fish is processed to RSPCA Standards”

How to get here

By rail

The Aston University campus, in Birmingham city centre, is just a ten minute walk from New Street, Snow Hill and Moor Street train stations, with a number of routes to the majority of UK destinations. The stations are all within a 10-15 minute walk, or a five minute taxi ride.

By car

Follow the postcode. This will direct you to Aston University campus. Car Parking is available on the Aston University Campus and must be pre-booked and paid for online, prior to arrival. Delegate parking will be at Car Park 12 (on campus). Information can be found at: Car Parking bookings are managed by First Parking on behalf of Conference Aston. On completion of your online booking, you will receive a confirmation email with a map and access instructions. Please check your spam or junk folders if you do not receive this after booking. If our car park is full or out of order, pay and display parking is available at the ‘Millennium Point Car Park’, 5 minutes walk away. See Conference Aston website for further information.

Birmingham now has a clean air zone and charges might apply to your vehicle. Check

By air

The Aston University campus is a mere 9 miles from Birmingham Airport, where you can catch a 30 minute taxi ride directly to the campus or jump on a 9 minute direct train from Birmingham International Station into New Street Station, where the campus is a quick 10 minute walk away.

Conference Aston Hotel, Birmingham, B4 7ET
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Memberships available for vets, nurses and students.

Safety information for Delegates

  • Guest entrance and departure:All guests are asked to enter and depart via the allocated entrance and exit doors at the front of the venue. Please sanitise your hands, on arrival, using the stations in the reception area.
  • Toilet facilities:Suggested toilet facilities are recommended near your meeting rooms, please discuss with your event organiser. Guests are asked to consider social distancing around these areas as appropriate. We recommend delegates take toilet breaks throughout the event rather than waiting for break times, to reduce queuing. If you are staying overnight, you may wish to use your bedroom toilet facility where possible.
  • Social Distancing:Whilst no longer a legal requirement, we do recommend that all guests allow appropriate distancing within the venue, particularly in public areas such as reception, moving through corridors, using public lounge, bar and restaurant areas, and where space may be limited such as public bathrooms.
  • Face coverings in public areas: The wearing of face coverings in public areas is now a matter of personal choice, but we do still recommend that face masks are worn in enclosed or crowded spaces, such as lifts, stairwells and corridors.
  • Personal Hygiene during your stay: Guests are requested to wash their hands, or use sanitizer when a sink is not available in line with government guidelines especially when using the restroom, sneezing, touching the face, blowing the nose, and smoking, eating, and drinking. WHO guidance on handwashing is provided in public handwashing facilities and good practise is to ensure hands are washed or sanitised hourly.
  • Luggage arrangements:All guests are required to keep their luggage with them post-check out where possible; the hotel can offer a luggage room area on a first come, first served basis and is subject to availability. The luggage room is available only for residents of the Conference Aston Hotel. Day delegates should keep any luggage with them.
  • Bedrooms: If you are staying overnight, your bedroom may be allocated from your meeting room where you event host will issue your room key, or alternatively via the hotel reception. Your event host will confirm your specific arrangements in advance.
  • What to do if you develop symptoms at the venue:If you feel unwell at any point, you should alert your event organiser immediately and they will provide your information regarding the arrangements to the venue duty manager.
  • At all times during your stay at Conference Aston, we expect all guests, delegates and organisers to take responsibility for their own safety and the safety of others through adopting social distancing measures, face coverings, personal health and hygiene, and other precautions as necessary. These should be followed throughout all areas of the hotel and conference venue to help prevent the spread of coronavirus and support in maintaining a safe and welcoming environment for all.